ViSN Customer Contract Import

Introduction

This will import Vehicles, Customers and Drivers information in to ViSN

File format

Comma Separated Values - *.csv
Encoding - UTF-8

ViSN Customer Contract Import

ViSN Customer contract fields	Data Type	Max length	Rules	Mandatory	Default Values
CAPID	String	20	A-Z & 0-9 Space, Dash and hyphen	No
Make	String	20	A-Z & 0-9, space and underscore	Yes
Argic Code	String	20	A-Z & 0-9 Space, AND Special Characters	No
Model	String	100	A-Z & 0-9 Space, Dash and hyphen	Yes
Registration Number	String	7	Should be a valid UK reg number. Characters can include A-Z & 0-9	Yes
Specification	String	100	A-Z & 0-9 Space, Dash and hyphen	No
Vehicle Type	String	20	All Characters and Special Characters	Yes
Fuel Type	String	50	All Characters and Special Characters	No
Car Class	String	20	Special Characters	No
Imported Mileage	Numeric	6	[0-9]	No
Make Code	Special Characters	20	Special Characters	No
Model Code	Special Characters	20	Special Characters	No
Colour	String	100	A-Z, Special Characters + Space & hyphen	No
VIN	String	17	Standard VIN validation	Yes
Registration Date	String	10	[0-9] YYYY-MM-DD	Yes
MOT Due Date	String	10	[0-9] YYYY-MM-DD	No
Contract Start Date	String	10	[0-9] YYYY-MM-DD	No
Contract End Date	String	10	[0-9] YYYY-MM-DD	No
Contract Mileage Term	More Special Alphanumeric	30	More Special Alphanumeric	No
Maintained	Boolean	NA	true/false	Yes	N
Vehicle Product	String	30	[A-Z]	No
Vehicle Budget	Number	9	0-9 (Accept up to 2 decimal digits)	No
Service Schedule	Number	8	[0-9]	No
Asset Number	String	20	A-Z & 0-9	No
Group	Special Characters	20	Special Characters	No
Branch	Special Characters	20	Special Characters	No
Scheme Data Ref	String	10	[A-Z][a-z][0-9] and Special Characters	No
Authority Notes	String	150	[A-Z][a-z][0-9] and Special Characters	No
Service Program Included	Boolean	NA	true/false	Yes
Service Program Text	String	20	[A-Z][a-z][0-9] and Special Characters	No
Warranty Expiry Date	String	10	[0-9] YYYY-MM-DD	No
Warranty Expiry Mileage	String	30	[A-Z]	No
Customer Name	String	100	A-Z & 0-9 Space, Dash and hyphen and Apostrophe	Yes
Customer Account Number	String	15	A-Z & 0-9 Space, Dash and hyphen	Yes
Cost Centre	String	10	A-Z & 0-9 Space, Dash and hyphen	No
Invoice Centre	String	10	A-Z & 0-9 Space, Dash and hyphen	No
Customer Contact	String	100	A-Z, Space and single quote (‘)	No
Customer Number	String	11	[0-9]	No
Customer Email	String	50	Standard Email Format	No
Customer Policy Notes	String	250	A-Z & 0-9 Space, Dash and hyphen and special Characters	No
Customer Recharge Limit	Number		[0-9]	No
Customer Referral Limit	Number		[0-9]	No
Maintenance Controller Notes	String	8000	All Characters and Special Characters	No
Tyre Brand Preference 1	String	10	All Characters and Special Characters	No
Tyre Brand Preference 2	String	10	All Characters and Special Characters	No
Tyre Brand Preference 3	String	10	All Characters and Special Characters	No
Tyre Brand Preference 4	String	10	All Characters and Special Characters	No
Tyre Brand Preference 5	String	10	All Characters and Special Characters	No
Title	String	30	A-Z & Space	No
Driver Name	String	30	A-Z & Space	No
Driver Email	String	50	Standard Email Format	No
Driver Number	Number	11	[0-9]	No
Driver Mobile	Number	11	[0-9]	No
Driver DOB	String	10	[0-9] YYYY-MM-DD	No
Driver Deceased	Boolean	NA	true/false	No
Employment Start Date	String	10	[0-9] YYYY-MM-DD	No
Employment End Date	String	10	[0-9] YYYY-MM-DD	No
Building Number	String	20	A-Z and 0-9 & All Special Characters	No
Street Name	String	50	A-Z and 0-9 & All Special Characters	No
District	String	50	A-Z and 0-9 & All Special Characters	No
Town	String	50	A-Z and 0-9 & All Special Characters	No
County	String	50	A-Z and 0-9 & All Special Characters	No
Postcode	String	10	A-Z and 0-9	No
Policy Number	String	25	A-Z & 0-9 Space, Dash and hyphen	No
Policy Term	Number		[0-9]	No
Policy Type	String	20	[A-Z]	No
Fridge	Boolean	NA	true/false	No	N
Tail Lift	Boolean	NA	true/false	No	N
Crane	Boolean	NA	true/false	No	N
Mobile	String	1	Y/N	No	N
Independent	String	1	Y/N	No	N
Franchise	String	1	Y/N	No	N

Department Code

String field extracted from the lease company config based on branch provided in the import.

Primary Key

1. VIN should be considered as the primary key since it is unique
2. VRM should be considered in case VIN is not available

File Transmission

This being a regular import, automated import facility is used. Import files are dropped in a secure SFTP area where the CSV files will be processed. For ad-hoc imports, offline process has to be arranged.

Status: Pending Approval
Category: Protected
Authored By: Tanmay on August 28, 2024

Revisions
30 Dec, 2024 - Revise to add Mobile, Independent and Franchise
- https://myvisn.atlassian.net/browse/VN-15406
Authored by: Jeyakumar Arunagiri

Revisions
07 Feb, 2025 - Revise to add Vehicle budget
- https://myvisn.atlassian.net/browse/VN-15975
Authored by: Sohan A